Age Group Placement & Movement Policy

Our Approach

At Mighty Netball, children are grouped by school year.

At some venues, where we have expanded due to demand, we offer additional classes with overlapping age groups (for example, Years 4–5 and Years 5–6). This provides greater flexibility with timings and allows children to develop alongside others at a similar stage of confidence and experience.

Who This Applies To

For many of our younger age groups, this policy will not apply.

For example:

• A child in Year 1 will move into Year 2 and remain in their class.
• A child moving from Year 2 to Year 3 will typically have one available class option.

In these cases, your child’s place and class progression are straightforward and require no action.

This policy mainly applies where:

• There are multiple class options available (typically Years 4–6).
• Children may be eligible for more than one group.

How Our Timetable Is Created

Our September timetable is built around our existing Mighty Netball members.

Towards the end of each year:

• We review which members are continuing.
• We create the class structure needed to accommodate those players.

This is why the September timetable remains provisional until July.

In some cases:

• Larger year groups may require multiple classes.
• Families may have a choice between available class options, subject to space.

Guaranteed Place

All current Mighty Netball members are guaranteed a place at their current venue each September.

However, a place in a specific class, day or time is not guaranteed.

Annual Placement Process

Class allocations for September are finalised after the final sessions in July.

Step 1: End of Year (Mid-July)

• The current year finishes.
• Players are moved into their September school year groups.
• We confirm how many spaces remain in each class.

Step 2: Allocation of Remaining Spaces

Available spaces are first offered to those on the relevant waiting lists.

Optional Movement Between Classes

Some children may be eligible for more than one class.

If you would like your child to move into a different class, you can join the waiting list for that class during the current year (where a waiting list is available).

Important

• Movement between classes is not guaranteed.
• Spaces are limited and often in high demand, particularly in older age groups.

Keeping Track of Alternative Class Options

Where venues have more than one class available for your child’s age group, it is the responsibility of families to review the timetable and decide whether an alternative class may be more suitable.

We do not routinely contact families throughout the year to notify them about alternative class options, as these can be viewed at any time through our published timetable.

However, where we feel it may be helpful, we may occasionally contact relevant age groups to let them know that spaces are available in an alternative class. This is most likely where one class has availability while another has a waiting list.

Our aim is always to help as many children as possible continue their netball journey with Mighty Netball and to make the best use of the spaces available across our programme.

Waitlists – How They Work

• Waitlists are created automatically when a class becomes full.
• If a class has available spaces, a waiting list may not be visible.
• If a class is not currently full, spaces will still be reviewed and allocated as part of the July placement process.
• Joining a waiting list confirms your interest in that class.
• Waiting lists are only used once all placements have been finalised in July.

Important

• Joining a waiting list does not guarantee a space.
• Waiting lists are reviewed once the current year has finished.

How Spaces Are Allocated

Once all guaranteed placements have been completed, remaining spaces are allocated in the following order:

Priority 1: Existing Members on the Waiting List

Spaces are first offered to current Mighty Netball members who are eligible for that group in September and have already joined the waiting list.

We work through waiting lists in order and will provide a deadline for families to respond.

Priority applies only within the same venue your child currently attends. Waiting lists for different venues are managed independently.

For example, if you reach the top of the waiting list at Beaconsfield, you will only be offered a space at Beaconsfield. You cannot transfer that offer to a different venue that is already full.

If you would consider attending multiple venues, you should join the waiting list for each venue separately.

Priority 2: Existing Members Who Are Not on the Waiting List

As part of the annual placement process, we may email relevant age groups to remind them about alternative class options available for September.

You can register your interest by:

• Joining the waiting list.
• Replying to the email.

Spaces will then be allocated based on the order in which those requests were received.

Any annual deadlines relating to class movements will be communicated directly to families each year.

Priority 3: New Joiners

If spaces remain available after existing members have been accommodated, they will be offered to new joiners.

Offers & Response Time

When a space is offered:

• You will be contacted and given a deadline to accept.
• If we do not receive a response within the stated timeframe, the space may be offered to the next family on the waiting list.
• We will keep you on the waiting list unless you ask to be removed.

Important Expectations

• Being on a waiting list does not guarantee a space.
• We do not hold or reserve spaces outside of this process.
• We do not allocate spaces based on ability or friendship groups.
• If you would like a different class, it is your responsibility to join the relevant waiting list (where available).

Planning Ahead

To help families plan ahead:

• A provisional September timetable is usually published around June.
• This allows families to review potential options before July allocations take place.

Our Commitment

Our aim is to:

• Provide a positive and inclusive environment for every child.
• Ensure every player has the opportunity to continue their netball journey with us.
• Operate a process that is fair, transparent and consistent for all families.